ISSUED: 07/09/15 NOTICE TO CONTRACTORS OF FORTHCOMING TEXAS HIGHWAY IMPROVEMENTS ******* NOTE: ADDITION OF A NEW "MANDATORY PRE-BID CONFERENCE" INDICATOR ON THE ACTUAL NOTICE TO CONTRACTORS FILE. PROJECTS REQUIRING A MANDATORY PRE-BID CONFERENCE WILL BE DENOTED WITH AN "*" IN THE CONTROL CSJ COLUMN. TIMES AND PLACES OF CONFERENCE CAN BE FOUND ON THE BID ITEM INDEX PAGES. ******* IMPORTANT CHANGE TO DISADVANTAGED BUSINESS ENTERPRISES (DBE) /SMALL BUSINESS ENTERPRISES (SBE) COURTESY CORRESPONDENCE STARTING JUNE 2015 THE DEPARTMENT WILL NO LONGER ISSUE COURTESY DBE/SBE APPARENT LOW BIDDER / PRIME APPROVAL CORRESPONDENCE. DBE/SBE COMMITMENT SUBMISSION DUE DATES REMAIN LISTED IN THE SPECIAL PROVISONS FOR BOTH PROGRAMS. ******* PLEASE NOTE: MODIFICATIONS TO DISADVANTAGED BUSINESS ENTERPRISE (DBE) PROGRAM GOAL CREDIT ELIGIBILITY. EFFECTIVE ON TXDOT PROJECTS WITH A BID OPENING OCCURING AFTER JUNE, 2015 DBE GOAL CREDIT MAY BE ELIGIBLE FOR EQUIPMENT OFF-ROAD DIESEL FUEL PURCHASES.ELIGIBLITY WILL BE DETERMINED ON A CASE- BY-CASE BASIS. BIDDERS CAN ACCESS THE FUEL MATERIAL AND SUPPLIER COMMITMENT FORM AT THE FOLLOWING WEB SITE: HTTP://WWW.TXDOT.GOV/BUSINESS/RESOURCES/DOING-BUSINESS/DBE.HTML ******* IMPORTANT CHANGE TO THE BID PROPOSAL REQUEST PROCESS ********** PLEASE NOTE:"IMPORTANT CHANGE".STARTING JANUARY 2014 THE DEPARTMENT MIGRATED AWAY FROM ISSUING BID PROPOSALS VIA WALK-IN, PHONE, FAX AND EMAIL AND WILL BE PROVIDING ACCESS TO OUR ON-LINE BID PROPOSAL REQUEST SYSTEM (BPRS). PLEASE VISIT THIS LINK TO START THE PROCESS OF ESTABLISHING YOUR COMPANY'S ACCOUNT. http://www.txdot.gov/business/letting-bids/bps.html ONCE THE TWO FORMS ARE COMPLETED YOU CAN EMAIL THEM TO BPRS@TXDOT.GOV OR FAX THEM TO (512)416-2538 OR MAIL THEM TO THE CONSTRUCTION DIVISION AT 200 E. RIVERSIDE, AUSTIN, TEXAS 78704. IF YOU NEED ASSISTANCE, PLEASE CALL (512-)416-2498. PLEASE ORDER YOUR BID PROPOSALS IN ENOUGH TIME TO RECEVIE THEM BY MAIL OR COURIER. DETAILED PLANS AND SPECIFICATIONS OF THE WORK MAY BE REVIEWED AND INFORMATION MAY BE OBTAINED AT THE ENGINEER'S OFFICE LISTED IN THE BID ITEM INDEX FILE OR PLANS MAY BE PURCHASED FROM COMMERCIAL REPRODUCTION COMPANIES.ADDITIONALLY, PLANS MAY BE FOUND AT THE FOLLOWING SITE: http://www.txdot.gov/business/letting-bids/plans-online.html. PROPOSALS WILL BE ISSUED UNTIL 10:00 AM ON DAY OF LETTING FOR THOSE PROJECTS SCHEDULED TO BE LET IN AUSTIN. PAPER BIDS SUBMITTED TO THE DEPARTMENT MUST BE ON AN OFFICIAL BID DOCUMENT OBTAINED FROM THE CONSTRUCTION DIVISION OR THE DISTRICT OFFICE.PROPOSALS SHOWN ON THE DEPARTMENT’S WEBSITE ARE FOR INFORMATIONAL PURPOSES ONLY AND WILL NOT BE ACCEPTED AS BIDS. THIS REQUIREMENT IS REFLECTED IN THE MOST CURRENT STANDARD SPECIFICATIONS FOR CONSTRUCTION AND MAINTENANCE OF HIGHWAYS, STREETS, AND BRIDGES. MINIMUM WAGE RATES HAVE BEEN, OR WILL BE PREDETERMINED AS REQUIRED BY LAW, AND WILL BE SET FORTH IN THE BID PROPOSALS. WHEN BIDS ARE REQUESTED, ALL BIDS RECEIVED WILL BE RETAINED BY THE TEXAS DEPARTMENT OF TRANSPORTATION. CONDITIONAL BIDS WILL NOT BE CONSIDERED. THE TEXAS DEPARTMENT OF TRANSPORTATION HEREBY NOTIFIES ALL BIDDERS THAT IT WILL AFFIRMATIVELY INSURE THAT IN ANY CONTRACT ENTERED INTO PURSUANT TO THIS NOTICE, DISADVANTAGED BUSINESS ENTERPRISES WILL BE AFFORDED FULL OPPORTUNITY TO SUBMIT BIDS IN RESPONSE TO THIS INVITATION AND WILL NOT BE DISCRIMINATED AGAINST ON THE GROUND OF RACE, COLOR, SEX OR NATIONAL ORIGIN IN CONSIDERATION FOR AN AWARD. ******************* IMPORTANT NOTE ***************** THE ITEMS, DESCRIPTIONS AND QUANTITIES FOR ALL PROJECTS SHOWN IN THIS NOTICE ARE TENTATIVE AND ARE NOT NECESSARILY LISTED IN THE SAME ORDER AND AMOUNTS AS MAY BE SHOWN IN THE OFFICIAL PROPOSAL FOR THE SCHEDULED LETTINGS. PRELIMINARY INFORMATION AND ESTIMATED COSTS OF THE PROJECT ARE SHOWN IN EACH RESPECTIVE NOTICE AND ARE SUBJECT TO CHANGE WITHOUT ADDITIONAL PRINTED NOTICES. PLEASE SEE ELECTRONIC NOTICES FOR THE MOST CURRENT PROJECT INFORMATION LOCATED AT : http://www.dot.state.tx.us/business/ntc.htm ****************** IMPORTANT REMINDERS ************** PLEASE ENSURE THE "CERTIFICATION OF INTEREST IN OTHER BID PROPOSALS" PAGE IS COMPLETE BY CHECKING EITHER THE "YES" OR "NO" BOX. FAILURE TO CHECK ONE OF THESE BOXES WILL RESULT IN THE BID BEING DECLARED NONRESPONSIVE. PLEASE ENSURE ALL CORRECTIONS TO BID AMOUNTS ARE INITIALED IN INK. THIS INCLUDES CORRECTIONS MADE BY STRIKING THROUGH THE WRITTEN BID AMOUNTS AND THE USE OF WHITE-OUT. FAILURE TO INITIAL CORRRECTIONS WILL RESULT IN A NONRESPONSIVE BID. PROPOSALS WILL BE ISSUED UPON RELEASE OR NO EARLIER THAN TWENTY-ONE (21) DAYS PRIOR TO THE LETTING.PROPOSAL REQUEST SHEETS CAN BE OBTAINED AT : http://www.dot.state.tx.us/business/pr.htm AND FAXED TO (512) 416-2538 OR E-MAILED TO CST_PROPOSAL@TXDOT.GOV. TELEPHONE REQUESTS CAN BE MADE BY CALLING 512-416-2498 UNTIL SUCH TIME THESE RESOURCES ARE DISCONTINUED AND ON-LINE ACCOUNTS ARE SETUP. IF YOUR COMPANY MOVES OR CHANGES IT'S PHONE NUMBER PLEASE CONTACT THE DEPARTMENT IN WRITING AT: TEXAS DEPARTMENT OF TRANSPORTATION, 200 EAST RIVERSIDE, AUSTIN, TEXAS 78704-1204 OR BY FAX AT 512-416-2414. PERSONS WITH DISABILITIES WHO PLAN TO ATTEND THE MONTHLY LETTING IN AUSTIN AND WHO MAY REQUIRE SPECIAL ACCOMMODATIONS ARE REQUESTED TO CONTACT (512) 416-2491 AT LEAST TWO (2) WORK DAYS PRIOR TO THE LETTING SO THAT APPROPRIATE ARRANGEMENTS CAN BE MADE. IF YOU HAVE ANY QUESTIONS ABOUT THIS NOTICE, PLEASE CALL (512) 416-2491.